Author: Paul Henriques in: Management
Team meetings are often scorn as “a useless waste of time” or “this could have been an email”, but the truth is that a productive meeting is an important part of keeping a team functioning and motivated. After all, if you aren’t communicating with your team, they can quickly get into a rut of just going through the paces while not producing. So, you need some meetings otherwise you end up with a lack of communication. The trick, of course, is to cover relevant information and minimize the number of meetings for any week. Unless there’s an emergency or sudden mission-critical event, you should be able to fit everything you need to discuss into a one-hour-a-week meeting with everything else being communicated by email.
The 5 most important things to cover in team meetings, in order, are:
Just like this post, a good meeting is short and concise. And while most of this list could be handled as an email, the Problems and Solutions line is often best solved in a meeting format so that any issues can be actioned in the most efficient manner with responsibilities and planned courses of action discussed between the relevant teams.